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Hiring a stage for an event might seem straightforward, but many organisers make critical mistakes that can lead to logistical issues, safety concerns, or unexpected costs. Whether you’re planning a concert, corporate event, festival, or wedding, avoiding these common mistakes will help ensure your stage setup runs smoothly.
One of the biggest mistakes is choosing a stage hire without taking the venue’s size and layout into account. A stage that’s too big can overwhelm the space, while one that’s too small may not provide enough room for performers and equipment. Always measure the venue and consider elements like audience positioning, entry points, and surrounding structures before finalising your stage hire.
TIP: Work with your stage hire company to get recommendations based on your venue’s dimensions and expected audience size.
Every stage has a weight limit, and exceeding it can lead to safety hazards. Many event planners forget to account for the weight of lighting rigs, speakers, instruments, and performers, which can put excessive strain on the structure.
TIP: Before hiring, list all the equipment and personnel that will be on stage at the same time. Share this information with your stage provider to ensure they supply a stage that meets your weight requirements.
If you’re hosting an outdoor event, weather conditions can have a huge impact on your stage setup. Rain, wind, or extreme temperatures can make certain stage structures unsafe or unsuitable.
TIP: Check the weather forecast and have contingency plans such as waterproof coverings, wind-resistant stage structures, or even an alternative indoor venue in case of bad weather.
Stage safety should never be an afterthought. Failing to follow safety regulations or hire a professional stage setup team can result in accidents, legal issues, or event cancellations. At Hire a Stage, we have other equipment such as audio and visual hire! These consist of sound equipment hire, microphone hire, lighting hire, and many more!
TIP: Ensure your stage hire company complies with local safety regulations and provides necessary certifications. Conduct a safety check before the event and have an emergency plan in place.
Never leave anything to chance! Always test your lighting and stage equipment well before guests arrive. This ensures everything is in working order and allows time for adjustments if needed.
